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Assignment Details:
You have been hired as a diversity, equity, and inclusion manager for a medium-sized company (approximately 200 employees). Some employees have been asking their team leaders whether they can include their gender pronouns in their signature blocks on internal and external e-mail. Currently, the company’s policy has a very strict design of e-mail signature blocks to include font, font size, and titles. It does not include any gender pronouns. The chief executive officer (CEO) of the company has asked you to look into whether changing the policy would be a good idea and, if so, how to go about doing so. He tells you that when he has asked some of his senior managers their perspectives, they have given mixed reviews.
Create a 10–12-slide presentation with speaker’s notes explaining your new proposed policy. Present any information you feel would be important for all 200 employees to understand. Be sure to think about the following:
What is the new policy you are proposing?
What information should you include about gender pronouns?
What other companies could be models?
What time line might you use to roll out your new policy?
How do you plan to implement your new policy?
What data or resources could you include to support your new policy?
How do you address employees who do not want to include gender pronouns?
Please submit your assignment.
For assistance with your assignment, please use your textbook and all course resources.
ExpectationPoints PossiblePoints EarnedComments
Learner defined gender pronouns.15
Learner provided external resources in support of their proposed policy.25
Learner presents a plan with specific action steps.50
Learner addressed potential challenges in implementing their proposed plan.25
Assignment contains accurate grammar, spelling, and punctuation with few or no errors. (APA formatting or the style specified in the assignment is required.)10
Total Points
125
Total Points Earned
📌 Struggling with where to start this assignment? Follow this guide to tackle your assignment easily!
Step 1: Understand the Assignment Requirements
This assignment requires you to create a 10–12 slide PowerPoint presentation with speaker’s notes explaining your proposed policy on gender pronouns in email signatures. Your presentation should address:
✔ Defining gender pronouns and their importance.
✔ Proposing a new email signature policy to include gender pronouns.
✔ Providing examples from other companies that have successfully implemented similar policies.
✔ Laying out a timeline for rolling out the policy.
✔ Explaining the implementation process in a step-by-step manner.
✔ Including supporting data and resources to justify the policy change.
✔ Addressing opposition from employees who may not want to include gender pronouns.
✔ Ensuring professional formatting, grammar, and APA citations where necessary.
Step 2: Structuring Your PowerPoint Presentation
Slide 1: Title Slide
✅ Include the title of your presentation, your name, course name, instructor’s name, and date of submission.
Slide 2: Introduction
🔹 Briefly introduce the topic of gender pronouns in the workplace.
🔹 Mention that some employees have requested to include gender pronouns in their email signatures.
🔹 State that the presentation will propose a new inclusive email signature policy and outline its benefits.
Slide 3: What Are Gender Pronouns?
📍 Define gender pronouns (e.g., he/him, she/her, they/them).
📍 Explain that gender pronouns help create an inclusive work environment by respecting individual identities.
🔹 Speaker Notes Example:
“Gender pronouns refer to the words people use to refer to themselves and others. Using the correct pronouns fosters inclusivity, respect, and belonging in the workplace. For example, ‘he/him’ refers to someone who identifies as male, ‘she/her’ refers to someone who identifies as female, and ‘they/them’ is used by non-binary individuals.”
Slide 4: Why Gender Pronouns Matter in the Workplace
🔹 Inclusion & Respect – Employees feel acknowledged and respected.
🔹 Reduces Misgendering – Avoids uncomfortable or harmful situations.
🔹 Aligns with DEI Best Practices – Supports diversity, equity, and inclusion goals.
🔹 Improves Employee Satisfaction – Fosters a more accepting and supportive culture.
Step 3: Proposing the New Email Signature Policy
Slide 5: The Proposed Policy
🔹 Employees may voluntarily include gender pronouns in their email signature.
🔹 The email signature format will be updated to accommodate pronouns while maintaining brand consistency.
🔹 HR will provide guidelines on how to add pronouns in email signatures.
📌 Example Email Signature:
John Doe (he/him)
Marketing Manager | ABC Company
📍 [Company Website] | 📧 johndoe@abccompany.com
🔹 Speaker Notes:
“This policy allows employees the option to add gender pronouns in their email signatures while maintaining a standardized format. Employees who choose not to include pronouns will not be forced to do so.”
Slide 6: Other Companies as Models
✅ Google, Microsoft, and LinkedIn allow employees to display gender pronouns.
✅ Many Fortune 500 companies encourage inclusivity through pronoun usage.
✅ Best practices from these companies show increased employee engagement and satisfaction.
🔹 Speaker Notes Example:
“Major organizations like Google and LinkedIn have implemented gender pronoun policies as part of their DEI strategies. This demonstrates a commitment to inclusivity, and studies show that employees feel more valued in such environments.”
Step 4: Implementation Plan and Timeline
Slide 7: Timeline for Policy Implementation
📌 Phase 1 (Month 1-2) – HR researches best practices and drafts policy.
📌 Phase 2 (Month 3) – HR presents policy to leadership and refines based on feedback.
📌 Phase 3 (Month 4-5) – Company-wide training sessions and Q&A forums.
📌 Phase 4 (Month 6) – Official policy launch; employees update signatures.
📌 Phase 5 (Month 7 and beyond) – Continuous monitoring and feedback collection.
🔹 Speaker Notes:
“A structured timeline ensures smooth policy adoption. Training and open discussions will help employees understand the change and address any concerns.”
Slide 8: Implementation Strategy
🔹 Develop training materials on gender inclusivity.
🔹 Host informational sessions to educate employees.
🔹 Provide IT support for updating email signatures.
🔹 Create an FAQ document addressing common questions.
Step 5: Addressing Challenges and Supporting Data
Slide 9: Addressing Employee Concerns
💬 Concern: “Why should I include pronouns if I don’t feel comfortable?”
📌 Solution: Pronouns are optional, not mandatory. Employees have the choice.
💬 Concern: “Will this policy be difficult to implement?”
📌 Solution: Training and clear guidelines will ensure an easy transition.
💬 Concern: “What if clients react negatively?”
📌 Solution: Many businesses already use pronouns in professional communication.
Slide 10: Supporting Data & Research
📊 Studies show that inclusive workplaces have higher employee retention and satisfaction.
📊 78% of employees say companies should take a stand on DEI issues (Glassdoor, 2022).
📊 Gender-inclusive policies reduce workplace discrimination (Harvard Business Review, 2021).
🔹 Speaker Notes:
“Research supports that DEI policies, including gender pronoun usage, create positive workplace environments. Employees are more engaged and companies with inclusive policies tend to have higher retention rates.”
Slide 11: Conclusion & Next Steps
✅ Recap the benefits of the new policy.
✅ Encourage leadership and employees to support inclusivity.
✅ Announce the next steps (e.g., training schedule and official rollout).
Slide 12: References (APA Format)
📌 Include course resources, textbook references, and external scholarly sources.
Step 6: Final Review Before Submission
✔ Ensure grammar, spelling, and punctuation are correct.
✔ Check that the presentation flows logically and covers all required points.
✔ Verify APA citations for all references.
✔ Ensure slides are visually appealing (use bullet points, images, and graphs where applicable).
📌 Final Reminders for a High Score
✅ Clearly define gender pronouns (15 points).
✅ Provide external sources to support the policy (25 points).
✅ Present a detailed plan with action steps (50 points).
✅ Address challenges in implementation (25 points).
✅ Maintain proper grammar, spelling, and APA formatting (10 points).
🔹 Total Possible Points: 125
💡 Pro Tip: A well-structured presentation with strong visuals and real-world examples will impress your instructor!
🚀 Good luck! You’ve got this! 💪🎤📊
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