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To Prepare:
Review the Resources and identify one change that you believe is called for in your organization/workplace.
This may be a change necessary to effectively address one or more of the issues you addressed in the Workplace Environment Assessment you submitted in Module 4. It may also be a change in response to something not addressed in your previous efforts. It may be beneficial to discuss your ideas with your organizational leadership and/or colleagues to help identify and vet these ideas.
Reflect on how you might implement this change and how you might communicate this change to organizational leadership.
The Assignment (5-6-minute narrated PowerPoint presentation):
Change Implementation and Management Plan
Create a 5- or 6-slide narrated PowerPoint that presents a comprehensive plan to implement changes you propose.
Your narrated presentation should be 5–6 minutes in length.
Your Change Implementation and Management Plan should include the following:
An executive summary of the issues that are currently affecting your organization/workplace (This can include the work you completed in your Workplace Environment Assessment previously submitted, if relevant.)
A description of the change being proposed
Justifications for the change, including why addressing it will have a positive impact on your organization/workplace
Details about the type and scope of the proposed change
Identification of the stakeholders impacted by the change
Identification of a change management team (by title/role)
A plan for communicating the change you propose
A description of risk mitigation plans you would recommend to address the risks anticipated by the change you propose
Alternate Submission Method
You may also use Kaltura Personal Capture to record your narrated PowerPoint. This option will require you to create your PowerPoint slides first. Then, follow the Personal Capture instructions outlined on the Kaltura Media UploaderLinks to an external site. page. This page will walk you through downloading the tool and help you become familiar with the features of Personal Capture. When you are ready to begin recording, you may turn off the webcam option so that only “Screen” and “Audio” are enabled. Start your recording and then open your PowerPoint to slide show view. Once the recording is complete, follow the instructions found on the “Posting Your Video in the Classroom Guide” found on the Kaltura Media page for instructions on how to submit your video. For this option, in addition to submitting your video, you must also upload your PowerPoint file which must include your speaker notes.

 

Here’s a step-by-step outline to help you create your Change Implementation and Management Plan PowerPoint presentation. You can use this to guide your slides and ensure you include all necessary points:

Slide 1: Title Slide

• Title: Change Implementation and Management Plan
• Subtitle: [Your Name], [Your Position], [Date]
• Image or Icon: A relevant image (e.g., change, leadership, or workplace icons)

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Slide 2: Executive Summary of Current Issues

• Title: Current Issues Affecting Our Organization
• Content:
  • Brief Overview: Summarize the key issues currently impacting the organization. This could include issues identified in your previous workplace assessment or any additional observations.
  • Example Points: Employee turnover, communication breakdowns, process inefficiencies, diversity concerns, etc.
  • Impact: Explain how these issues affect the workplace’s productivity, morale, and performance.
  • Data or Quotes: Use any statistics or quotes from your previous assessments (if applicable).

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Slide 3: Proposed Change

• Title: Description of Proposed Change
• Content:
  • What’s the Change? Describe the change you are proposing (e.g., process improvements, policy changes, team restructuring, training programs, new software implementation).
  • Goals: Outline the goals of this change (e.g., reduce turnover, improve communication, enhance efficiency).
  • Type and Scope: Discuss whether the change is incremental (small improvements) or transformational (large-scale, organization-wide change).

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Slide 4: Justification for the Change

• Title: Why This Change Is Necessary
• Content:
  • Impact on the Organization: Explain why the proposed change will positively impact the organization (e.g., improve productivity, enhance job satisfaction, reduce costs, foster innovation).
  • Evidence: Use data, examples, or research that supports the need for this change. This could come from previous assessments, industry benchmarks, or organizational feedback.
  • Alignment with Organizational Goals: Show how the change aligns with broader organizational objectives.

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Slide 5: Stakeholders and Communication Plan

• Title: Stakeholders and Communication
• Content:
  • Stakeholders Impacted by the Change: List the key stakeholders affected by this change (e.g., employees, management, HR department, customers).
  • Change Management Team: Identify the roles that will be involved in implementing the change (e.g., project manager, HR manager, department heads, employees).
  • Communication Plan: Describe how the change will be communicated to stakeholders. Consider:
    • Meetings, emails, and presentations to management.
    • Surveys or feedback sessions for employees.
    • Clear messaging on the purpose of the change, its benefits, and how it will be implemented.

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Slide 6: Risk Mitigation Plan

• Title: Risk Mitigation and Challenges
• Content:
  • Potential Risks: Discuss the risks associated with the proposed change (e.g., employee resistance, technological issues, budget overruns).
  • Mitigation Strategies: Outline how you plan to address these risks (e.g., training programs, regular progress evaluations, feedback loops).
  • Contingency Plans: Provide backup strategies in case the change doesn’t proceed as planned.

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Tips for Narration:

• Length: Ensure your narration stays within 5-6 minutes, addressing each slide’s content succinctly.
• Tone: Keep a professional, yet engaging tone throughout. Explain concepts clearly and provide context for your points.
• Clarity: Focus on keeping your ideas clear and organized. Ensure each slide transitions smoothly to the next.
• Speaker Notes: Use the speaker notes section in PowerPoint to help you stay on track with your narration, ensuring you hit key points.

Final Steps:

• After completing the slides, upload both your narrated PowerPoint presentation and the PowerPoint file with speaker notes.
• You can either use Kaltura Personal Capture or the narration feature in PowerPoint itself.

This structure should ensure your presentation is comprehensive and addresses all required aspects of the assignment!

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